Keys and Fobs: Why Accurate Logging Prevents Disputes
- Property Inventory Co.
- Oct 11
- 1 min read
One of the simplest but most important parts of an inventory is logging keys, fobs, and remotes. At The Property Inventory Company, we take this seriously because lost or unrecorded keys can quickly become a costly dispute.
Why Keys Matter
Security: Unaccounted keys leave landlords vulnerable.
Costs: Replacing locks and fobs can be expensive.
Responsibility: Without a clear record, it’s difficult to prove whether a tenant returned everything at check-out.
What We Record
At check-in, our clerks:
List every set of keys and describe them (front door, back door, windows, garage, mailbox).
Log any electronic fobs, parking remotes, or gate passes.
Photograph bundles of keys for visual evidence.
Note serial numbers where applicable.
At check-out, we match keys against the original log to ensure all items are returned.
Why This Protects Everyone
Landlords: Confidence that all access points are secured.
Tenants: Clear proof they returned what they were given.
Agents: No need to mediate arguments about “missing” keys.
Takeaway: Accurate key logging is a small detail that prevents major disputes.
Book your professional inventory / check in / check out report today with The Property Inventory Company.
Call 01435 508118 / 07428 821141 or email contact@propertyinventoryco.co.uk.
We cover Eastbourne, Tunbridge Wells, Heathfield, Hailsham, Hastings, Bexhill, Crowborough, Lewes, Brighton and all areas in between across East Sussex and Kent.
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